Volunteering at the US Quidditch Cup is a rewarding experience and a unique way to view the tournament from behind the scenes. There are many opportunities to choose from in the areas of field management, logistics and equipment coordination, guest services and general hospitality, “floater” roles, youth quidditch, and media (photographers and commentators).
Volunteers who do not play and serve 3+ hours in one day will receive free admission to the tournament on that day, as well as a free lunch. Non-playing volunteers who serve 6+ hours in one day are also eligible for complimentary housing. All volunteers also will get free US Quidditch Cup merchandise, including a limited edition t-shirt!
FIELD MANAGERS
Want to watch games all day, and help the tournament run on time? Be a field manager!
LOGISTICS AND EQUIPMENT COORDINATION
Like to be on your feet, and ensure things get to where they need to be? Logistics is for you!
GUEST SERVICES AND GENERAL HOSPITALITY
Passionate about customer service and the guest experience? Try hospitality!
FLOATERS
Just want to help out, but don’t have a preference? Not a problem! Sign up as a floater and we’ll put you where you’ll be the most helpful.
YOUTH QUIDDITCH
Teach kids (and adults!) how to play quidditch, and coordinate a digital scavenger hunt.
MEDIA
Have a knack for photography, or love doing play by play commentary? Lend your talents to a media role.
Volunteer Position Descriptions
Field Managers
Field Managers
Field Managers are vital to the tournament running smoothly throughout the weekend. They are responsible for checking that their field is fully staffed and running on time according to the schedule. They are the eyes and ears of event staff and are also responsible for relaying real-time information to staff. No quidditch experience is necessary, training will be provided.
Field managers are extremely well-organized and are capable of doing what it takes to keep their field running on time. Preference will be given to volunteers who are volunteering at least six hours over the course of the weekend.
Logistics and Equipment Coordination
Runner
Runners are the go-to volunteers on site at the event. They will be responsible for running replacement equipment to a field in an emergency, refilling water, and taking care of any other quick fixes that may come up.
Runners must be able to walk/run quickly, carry potentially heavy objects, and be willing to help in any way possible.
Security
Security volunteers will be responsible for ensuring the security of restricted areas throughout the weekend by manning the entrances to those areas.
If you are assertive and willing/able to act as a bouncer for the tournament planning staff, this position will be good for you.
Set-Up
Set-up volunteers will assist the tournament staff in getting the tournament set up and ready to go for the weekend on Friday, April 22 and/or preparing the fields and hospitality areas on the event dates.
You must be available during the day on Friday, April 22 or early morning on the days of the event to be a set-up volunteer.
Tear Down
Tear-down volunteers will assist the tournament staff in breaking down the tournament site on Monday, April 25 and/or breaking down the fields and hospitality areas on the event dates.
You must be available during the day on Monday, April 25 or at the conclusion of gameplay on the days of the event to be a tear-down volunteer.
Guest Services and General Hospitality
Guest Services
Guest services volunteers will be a resource for guests on-site at the guest services tent: answering questions about quidditch and the event, providing directions, helping with lost and found, etc.
If you have good customer service skills, this position will be good for you.
Team Services
Team services volunteers will be a resource for teams on-site: answering player questions, directing teams to where they need to be, etc.
If you have good customer service skills and are familiar with quidditch, this position will be good for you.
Ticket Booth
Ticketing volunteers will be posted at the entrance of the facility in order to check that guests have their tickets to gain entrance to the park, as well as to sell tickets to guests who have yet to purchase them.
If you have good customer service skills, this position will be good for you.
Floater Volunteers
Floater
The floater is very similar to the logistics runner position, except that floater volunteers can also potentially fill in for missing volunteers in other volunteer roles. Otherwise, floater volunteers will work with the runner volunteers to help take care of any immediate needs of the tournament. If you’re willing to help in any role, this is position is a great fit.
Floaters must be able to walk/run quickly, carry potentially heavy objects, and willing to help in any way possible.
Youth Quidditch
Youth Quidditch
Youth quidditch volunteers will be assisting with the youth quidditch pitch: teaching the kids (and adults!) all about how to play quidditch, setting up scrimmages, showing them drills, etc. A certain degree of flexibility is required; your main goal is to make sure the children have a safe and fun time. Youth quidditch volunteers will be stationed at guest services when the youth pitch is inactive, and will be coordinating a digital scavenger hunt.
If you like to work with children, have patience, and have familiarity with the rules of quidditch, this position will be good for you. Please note that you may need to play on the pitch with the children, so a reasonable degree of athleticism is necessary for this position.
Media
Game Commentators
Facilitate game play coverage by announcing games with either play-by-play or color commentary. Make assessments on strategy, highlight exciting parts of the game, and give shoutouts to players and teams as you recount the action on the field. Be a part of the voice of quidditch.
This position does not require previous AV or broadcast experience, but does require an understanding of the rules and game.
Photographer
Take high quality pictures during the event.
If you have previous experience shooting quidditch or other sports, this position will be good for you. Please note that you will be asked to provide 10 samples of action shot photographs, with a preference for quidditch action photography samples. You will also be required to provide your own camera gear and equipment.
General Marketing Volunteer
General marketing volunteers will be responsible for updating content on USQ’s social media outlets during the event and providing additional support to the marketing team as needed.
If you have previous experience taking photos for and engaging through social media, this position will be good for you.
Press Services Volunteer
Press services volunteers will assist USQ staff members with press and media relations, including helping with credentials, answering general questions, and assisting the media in finding the locations they are covering.
If you have previous experience with public relations and communications, this position will be good for you.
Have a question?
Photo by: Isabella Gong
Photo by: Nikki Smith
Photo by: Chris Rothery
Photo by: Sana Sadiq